Strategic Plan Request for Proposals - Grow Pittsburgh

Operations · Pittsburgh, Pennsylvania
Department Operations
Employment Type Contractor
Minimum Experience Experienced

Strategic Plan Request for Proposals

June 1, 2021


PURPOSE: 


Grow Pittsburgh is requesting proposals from experienced organizational consultants to guide Grow Pittsburgh’s Board of Directors and staff through a process to update and refresh its strategic plan.


BACKGROUND INFORMATION: 


Our Mission: We teach people how to grow food and promote the benefits gardens bring to our neighborhoods. 


Our Vision: We envision the day when everyone in our city and region grows and eats fresh, local and healthy food.


Our Values:  


COMMUNITY PARTICIPATION: prioritizing neighborhood voices to guide programs 


ENVIRONMENTAL RESPONSIBILITY: using, teaching and advocating for restorative practices


EQUITY: working alongside communities to build access and power for all


FISCAL INTEGRITY: making responsible and effective use of available assets


FOOD SOVEREIGNTY: supporting everyone’s right to access, produce and distribute healthy and culturally appropriate food 


RESOURCEFULNESS: creating hands-on opportunities to build individual and community self-sufficiency


SOCIAL JUSTICE: understanding systems of privilege, oppression and racism, and using this knowledge to drive our work


TRANSPARENCY: being accountable by using clear, direct and inclusive communication


PROJECT NEED: 


Grow Pittsburgh, founded in 2005, has experienced significant growth in the last 5 years. The organization went through a comprehensive strategic planning process in 2017 and successfully carried out that 3 year plan until it ended in 2020. At the end of 2020, a new Executive Director was hired and time was spent early in 2021 bolstering internal operations and stewarding a smooth transition in leadership. 


The last plan was significant for Grow Pittsburgh and is still relevant in many ways.  The Board and staff envision a process to allow the organization to build upon, not completely revise, its existing strategic plan. Some highlights of the last plan include:


  • An overarching goal to solidify food growing projects across our region as essential resources for generations to come
  • Three core goals and six strategies to achieve those goals 
  • Unique and specific three year plans for each department
  • An ambitious mandate to expand fundraising capacity and sources
  • An acknowledgement that our staffing structure and operational resources had to expand in order to meet our growth strategy


While elements of the past strategic plan still resonate for the organization, we are now in a new phase of development as Grow Pittsburgh expects its staff and programs to stabilize as we plan for long term sustainability. Several recent growth events, such as the acquisition of the Garden Dreams property in Wilkinsburg, will be key strategic focuses moving forward. 



SCOPE OF SERVICE: 


The process should include but not necessarily be limited to activities that: 


  • Facilitate cross board-staff conversations to review past strategic plan and assess its relevance for the next five years 
  • Facilitate a board/staff retreat in October 2021
  • Evaluate recent growth events (e.g. acquisition of Garden Dreams in Wilkinsburg, opportunities for earned revenue through consulting) and update five-year program plans accordingly
  • Facilitate conversations about ways to match staffing capacity with recent and future growth, especially fundraising
  • Evaluate current mission statement and facilitate creation of departmental mission statements that align with overall organizational purpose


PROJECT REQUIREMENTS 


In developing this plan, the selected applicant will be expected to: 


  • Address all of the above-stated components of the scope of services.
  • Gain an understanding of Grow Pittsburgh’s programs and structure  through staff, board, and community stakeholder conversations. Grow Pittsburgh will provide historical and programmatic narrative as well as financial information.
  • Be responsible for completing final deliverables (i.e., writing a final plan) and should not expect staff and/or board to be involved in writing final deliverables. 
  • Propose which aspects of the project will require staff and/or board involvement and the expected time requirements for activities involving their participation.
  • Include check-in points for Grow Pittsburgh to obtain project status updates. 
  • Present a summary of their preliminary findings and recommendations prior to writing the final project deliverables. 
  • Facilitate all working sessions with the organization’s Strategic Planning Committee and other key Board Members and staff. 
  • Assign responsibilities to Grow Pittsburgh Board Members and staff and to hold all parties accountable for fulfilling project responsibilities in a timely manner. 
  • Develop all timelines for the project, any key data sheets/materials, and provide bi-weekly progress reports. 
  • Complete the plan by no later than December 1, 2021.


EXPECTED DELIVERABLES: 


The final 5-year strategic plan document, which will ultimately be the applicant’s responsibility to produce with support from Grow Pittsburgh board and staff, should meet the criteria outlined in Scope of Service. 


EVALUATION CRITERIA: 

In awarding a contract, the committee will examine a number of factors and criteria, which may include:


  • Demonstration of prior consulting experience in assisting an organization similar to Grow Pittsburgh in size and scope;
  • A commitment to and belief in Grow Pittsburgh’s values and overall mission;
  • The extent to which the proposal addresses the scope of work, timeframes and engagement plan;
  • Specific plans or methodology to be used to perform services;
  • Availability to start and complete the project in the given timeframe.



PROPOSAL PROCESS: 


Applicants should submit a complete proposal that highlights their qualifications no later than June 18, 2021. 


Proposals should include: 


  • A brief Executive Summary
  • A clear statement related to the management issues to be addressed
  • A list of deliverables to be created
  • A timeline for project completion
  • A detailed budget that breaks out expenses
  • Credentials and qualifications of key personnel who will work on the project
  • At least two examples of clients of similar size and scope the applicant has previously worked with including brief descriptions of the projects 


***Signed proposals should be submitted through the provided link ("Apply For This Job" to the right).


Selection Timeline: Grow Pittsburgh’s selection timeline is as follows:


June 1, 2021 - RFP Released


June 18, 2021 - Proposals Due


Week of June 28, 2021 - Interviews of Finalists


July 9, 2021 - Consultant Selected


July 28, 2021 - Consultant Attends board of directors meeting


August 1, 2021 (approx) - Engagement Begins


October: Board/Staff Retreat


December 1, 2021 - Final Deliverable Due



For further information regarding the proposal, please contact Denele Hughson, Executive Director, at denele@growpittsburgh.org or 412.362.4769 x204. For more information about the organization, please visit www.growpittsburgh.org


***Signed proposals should be submitted through the provided link ("Apply For This Job" to the right).

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  • Location
    Pittsburgh, Pennsylvania
  • Department
    Operations
  • Employment Type
    Contractor
  • Minimum Experience
    Experienced